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Installing
Bookkeeper's Cashbook v2 |
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Importing v1
Cashbooks into v2 |
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Follow the steps below to setup
Bookkeeper's Cashbook v2 on your system. To see if you're running 64-bit
or 32-bit Windows, click Start button then right-click Computer and choose
Properties to view the System Type. |
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Please follow the steps below for
importing Business Bookkeeper v1 cashbooks into Bookkeeper's Cashbook v2... |
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1. |
Choose
Bookkeeper's Cashbook v2 for 64-bit Systems or Bookkeeper's Cashbook v2 for
32-bit Systems (according to your System Type) from the Setup menu above to download or
run the setup. |
1. |
Choose New from the File menu and create a new cashbook. Note that
cashbook filenames are no longer restricted like in v1 so you can use long
filenames. |
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2. |
Once Bookkeeper's Cashbook is setup on your system then enter your registration
information by choosing Registration from the Special menu. If you require
registration please use the Order menu above. |
2. |
From the
transaction window File menu, choose Import, Bookkeeper File, and browse to the
v1 cashbook file you want to import and click Open. |
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3. |
Click
the Folder tab, then click on the "..." button and browse to where you want to
store your cashbook files then click Ok.
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3. |
Click Ok at the Confirm Import dialog to start the import. Note that all
years contained in the cashbook file will be imported. |
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4. |
Click
the General tab and check items according to your preference. To enable the Auto
Transaction feature, check Allow Automatic Transactions option. |
4. |
Close the transaction window
then repeat these steps for each cashbook file you wish to import. |
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Column
Assignments |
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Auto
Transaction Assistant |
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Press F2 at the transaction window to display the
Column Assignments. Right-click on the name to display the popup menu for
editing Sub-Accounts, changing the column name, changing the status, or setting
the tax rate. Note that each column has the tax rate pre-set. In the case of
some columns such as Drawings and Bank Fees then the rate is pre-set to 0.00.
All column assignments (except, of course, the GST columns) can be modified
according to your requirements. |
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Auto Transaction Assistant remembers transactions
you enter so that the next time you begin to type the same entry it will be
available for you to select. The Auto Assistant also remembers column
assignment and sub-account allocations so that transactions can be entered
quickly with very few keystrokes. Choose Auto Assistant from the Edit menu to modify details such as column assignment, sub-account, or reference for
transactions. Right-click on an item to edit it. |
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Tax Calculator |
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Manual
Transaction Entry |
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To use the
Calculator click the Calculator button on the toolbar. Enter amounts on Gross,
Net, or Tax lines to get the tax breakdown. Other calculations can also be
performed by entering them on the Gross, Net, or Tax lines, for example:
123.45+2057.09+16.34 etc. then press Enter to calculate. |
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Note that the Automatic Transaction feature can be temporarily disabled when
entering a transaction. Just press the Esc key to allow manual entry and a
column/sub-account assignment. Automatic Transactions will be enabled again as
soon as you move onto another line. |
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Checking
Transactions With PopUp Tooltips |
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Cashbook
Desktop Shortcuts |
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Transaction totals, column assignments, column amounts and sub-account
assignments can be instantly viewed by hovering the mouse pointer to the left or
right of each transaction. To check column and sub-account assignments hover the
mouse down the numbered column to the left of the Date. For transaction amount
allocations hover the mouse in the column to the right of the Running Balance.
If there is an ! showing to the right of the running balance it means that
amounts have not been allocated across the columns correctly for a transaction. |
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To allow for efficient selection of cashbook
files then it is possible to set up desktop shortcuts that will launch
Bookkeeper's Cashbook and open the cashbook at the transaction window. To set up
a shortcut, first, copy the existing Bookkeeper's Cashbook shortcut then
right-click on it and choose Properties. Next, enter the parameter, all on one
line and remember to include the quotes, for Target, for example:
"C:\Program Files (x86)\Bookkeeper\Bbc32.exe" "C:\Users\User\Documents\Bookkeeper\Your Account File.mdb" |